Alert:
For more information on the cybersecurity incident, please visit the cybersecurity incident page.
1.1 Definitions
6.2 Designation and Identifiers
7.1 Trading Supervision Obligations
The Canadian Investment Regulatory Organization (CIRO) is publishing guidance on the marking of orders pursuant the Universal Market Integrity Rules (UMIR) with the focus on “short sale” and “short-marking exempt” (SME) order designations.1 Any order to sell a security which the seller does not own either directly or through an agent or trustee must be marked “short” at the time of entry to a marketplace. An exception to this requirement is when the order is from an account for which purchase and sell orders are designated as “short-marking exempt”. If an account qualifies for the use of the “short-marking exempt” order designation, an order will only carry the “short-marking exempt” designation and should not also carry the “short sale” designation, even though the sale order may be from a short position. The use of the “short-marking exempt” designation is a requirement under UMIR 6.2 and its use on qualified orders is not optional.
This guidance is related to the amendments to the SME order definition pursuant to IIROC Notice 16-0028 – Amendment to the Short-marking Exempt Order Definition (February 11, 2016), which expanded the SME order definition to capture orders related to all ETF market making activity to ensure consistent application of the SME order designation to that trading activity.
Correct order designations are essential to maintaining an accurate and complete audit trail 2. A complete audit trail allows CIRO to effectively monitor trading activity on Canadian marketplaces and provides the supervisory personnel of each Participant with information that is necessary to enable them to carry out their supervisory obligations as required by UMIR 7.1. UMIR 6.2 requires each order entered on a marketplace contain certain designations acceptable to CIRO, including the obligation of a Participant or Access Person to correctly designate whether an order is either:
If an account qualifies for the use of the “short-marking exempt” order designation, as described below, the entry of orders by the account will only carry the “short-marking exempt” designation and should not also carry the “short sale” designation, even though the sale order may be from a short position.
UMIR defines a short sale as a sale of a security, other than a derivative instrument, which the seller does not own either directly or through an agent or trustee. A seller is considered to own a security if the seller:
A seller is considered not to own a security if:
would, in the ordinary course, be after the date for settlement of the sale.
UMIR defines a “short-marking exempt order” as an order for the purchase or sale of a security from an account that is:
if the order is for the Exempt Exchange-traded Fund or one of its underlying securities to hedge a pre-existing position in the Exempt Exchange-traded Fund security or one of its underlying securities and in the ordinary course, the account does not have, at the end of each trading day, more than a minimal exposed risk.
Given the exemptions which currently exist under UMIR that are available to arbitrage accounts6 CIRO would expect that Participants are able to readily identify such accounts and trading activity for the purpose of qualifying under paragraph (a) of the SME order definition as well. The activity in the arbitrage account must be “directionally neutral” and not result in more than a nominal position at the end of the day, such that the position held in each security is effectively flat.
An account used for hedge7 transactions involving any convertible or exchangeable security, is not an arbitrage account, and does not meet paragraph (a) of the SME order definition. The hedging activity is not “directionally neutral” since short sales of the underlying security on that trading day have not been matched with purchases of the underlying security and a short position is maintained.
Given the exemptions which currently exist under UMIR that are available to persons with Marketplace Trading Obligations for particular securities, CIRO would expect that Participants are able to readily identify such accounts and trading activity for the purposes of qualifying under paragraph (b) of the SME order definition as well. Paragraph (b) of the SME order definition can only be relied upon to qualify for SME order marking when trading a particular security pursuant to Marketplace Trading Obligations with respect to that security.
Orders for securities for which a person does not have Marketplace Trading Obligations do not qualify under paragraph (b) of the SME order definition and cannot be marked with the SME order designation. To the extent that a person with Marketplace Trading Obligations for a particular security also trades related, underlying or other securities for which the person does not have Marketplace Trading Obligations, and which do not qualify for SME order marking, the trading of SME orders and non-SME orders should preferably be conducted in separate accounts to facilitate accurate order marking.
Paragraph (e) of the SME order definition applies specifically when a Participant acts as an ETF market maker8. Whether or not the Participant has Marketplace Trading Obligations for an ETF security, provided that an agreement for continuous distribution of the ETF is engaged with the ETF issuer, a Participant is able to trade both the ETF security and the underlying securities in the same principal account and mark all the orders with the SME designation as long as the account does not have, at the end of each trading day, more than a minimal exposed risk. This allows the account to engage in “fully-hedged”9 transactions with the ETF and its underlying securities as an exception to the general requirement that trading in the account be “directionally neutral”. The administration of order marking for the ETF market making function has been simplified with this new requirement, to ensure the integrity of short selling data which CIRO uses and publishes and in recognition that the ETF market maker has the ability to create or redeem the ETF units in order to become flat at the end of the day.
Paragraph (c) of the SME order definition relates to the category of client, non-client or principal account that includes accounts operating algorithms and would generally be known as “high-frequency traders”. There are two conditions for these client, non-client and principal accounts to qualify to use the “short-marking exempt” designation. The first condition is that order generation and entry is fully-automated. This means that the accounts must exclusively use “automated order systems”010 to generate orders*. The second condition is that the trading activity conducted in the account be “directionally neutral” so that the account generally only has a nominal position, whether long or short, at the end of a trading day in any particular security.
Paragraph (d) of the SME order definition permits use of the SME order designation for orders from a principal account used for “facilitation” trades, such as entering into a short position to facilitate a client purchase which is then covered by purchases generally by the end of the same trading day. If a Participant undertaking a client “facilitation” trade carries a significant proportion of the position for more than one trading day, the trade should be conducted through an account which does not apply the “short-marking exempt” order designation.
In order for Participants to be able to properly identify accounts which would be required to designate orders as “short-marking exempt”, CIRO would expect the Participant to adopt compliance policies and procedures to regularly review the status of each account, and to use its best judgment in making such determinations. For client and non-client accounts, the Participant may rely:
For example, if an account is engaged in cross-border arbitrage activity, the trading information in the particular account may not by itself indicate that the trading is directionally neutral. The Participant may rely on representations by the client unless the contrary is indicated by the actual trading information. If the Participant bases its determination in part on client representations, CIRO would expect that the Participant would monitor the trading patterns in the account to ensure that they are consistent with the client representations and that the Participant would confirm the client representations on a periodic basis.
As a general guideline, CIRO would accept that an account with automated order generation and entry or a principal facilitation account would satisfy the requirements necessary to designate orders as “short-marking exempt” if the account is to be “directionally neutral” on the price of securities traded. CIRO would accept this to be the case if on approximately 90% of the trading days in the previous month, the aggregate net position of the account in respect of any security at the end of the trading day, whether short or long, did not exceed 5% of the volume of that security traded by the account on that trading day.
CIRO recognizes that trading in securities of limited liquidity may result in temporary positions in a particular security even when the overall strategy for the account is to be “directionally neutral”. CIRO would expect Participants to exercise their best judgment when evaluating whether the overall trading strategy of the account is to be directionally neutral.
Participants may wish to encourage clients who conduct high frequency trading or arbitrage trading and traditional “directional” investment, to do so in separate accounts. Generally speaking, if types of trading activity are co-mingled such that there is some activity which would qualify for the use of the short-marking exempt designation and other trading that would not, CIRO would expect that the SME marker would not be used on any order and that short sales would be properly designated. Trading activity in a principal account by a market maker or for the purpose of client facilitation, which qualifies for SME order designation, should also preferably be engaged in a separate account from any other directional trading that does not qualify for the SME order designation. (See Question 11 for a discussion of acceptable alternatives.)
The following is a list of questions regarding when an order must be designated as a “short sale” or “short-marking exempt” upon entry to a marketplace:
Yes. While bundling is generally not encouraged, orders are sometimes bundled when a Participant is “working” several orders for the same security for different clients and any executions are allocated proportionately among the clients. If at least one of the clients has sold a security short, each bundled order must contain the short sale designation upon entry to a marketplace.
The Participant must file a report to the Regulatory Marker Correction System (RMCS)11 to “un- bundle” the long portion of any quantity executed which was allocated to any account. The RMCS report should be filed as soon as practicable after the execution of the trade, and in any case, by the later of 5:00 p.m. and 15 minutes following the close of trading on the marketplace on which the trade was executed.
Yes. However, given the role of the “short-marking exempt” designation in CIRO’s monitoring of trading activity, the “bundling” of a “short-marking exempt” order with other orders is generally discouraged (and, for practical reasons, may be limited to orders from accounts with Marketplace Trading Obligations or arbitrage accounts or for principal facilitation since other accounts qualified to use the short-marking exempt designation must have fully-automated order generation and entry). If bundling is necessary, upon entry to a marketplace, the entire order should be designated as:
The Participant must file a report to the Regulatory Marker Correction System (RMCS) to “un- bundle” the non-“short-marking exempt” portion of any quantity executed which was allocated to any account which was not eligible to use the “short-marking exempt” designation. The RMCS report should be filed as soon as practicable after the execution of the trade, and in any case, by the later of 5:00 p.m. and 15 minutes following the close of trading on the marketplace on which the trade was executed.
No. The short-marking exempt order definition includes an “arbitrage account” in which the holder makes a usual practice of buying and selling securities in different markets to take advantage of differences in prices available in each market. This arbitrage activity is “directionally neutral” since as a result of the purchase and sale transactions, the account is effectively flat. The purchase and sale orders in the arbitrage account must be accordingly designated as “short-marking exempt” upon entry to a marketplace.
No. These orders are not required to be designated as short sales. In this situation, the Participant is considered to be “long” as the Participant committed to purchase the position from the client prior to displacing the market.
Yes. All orders entered on a marketplace must be properly designated, including those of a DEA client. The Participant is responsible to review order designation for DEA clients as part of the Participant’s supervisory procedures required by UMIR 7.1. In this regard, CIRO expects a Participant to undertake periodic monitoring, no less frequently than monthly, of the trading pattern of an institutional customer in order to ensure it is consistent with any client representations and that the purchase and sale orders for particular securities in the account are being appropriately designated as “short-marking exempt”. Similarly, if an institutional customer does not have DEA but maintains an account with a Participant for which order entry is fully-automated, the Participant should periodically review, no less frequently than monthly, whether the purchase and sale orders for particular securities in the account are being appropriately designated as “short-marking exempt”.
No. A person with Marketplace Trading Obligations should only designate purchase and sale orders for securities for which that person has responsibility as “short-marking exempt”. Orders for other securities should not be designated as “short-marking exempt”. An order for the short sale of a security for which the person does not have Marketplace Trading Obligations should be designated as a “short sale”.
To the extent that a person with Marketplace Trading Obligations for a particular security also trades related or other securities for which the person does not have Marketplace Trading Obligations, and which must not be marked SME, the trading of SME orders and non-SME orders should preferably be conducted in separate accounts to facilitate accurate order marking.
The SME order definition however specifically permits a Participant that has Marketplace Trading Obligations for an ETF security or that has an agreement for continuous distribution of the ETF with the ETF issuer, to more broadly apply the SME order designation to all orders:
as long as the account of the ETF market maker does not have, at the end of each trading day, more than a minimal exposed risk.12
Yes. The definition of “short sale” in UMIR 1.1 states that a seller shall be considered to own a security if the seller “has an option to purchase the security and has exercised the option”. Since the holder of the option has not done everything required to exercise the option (including the payment of the exercise price) at the time of the proposed sale, any sell order for the underlying securities must be designated as “short” upon entry to a marketplace.
Even if the holder of the option has done everything required to exercise the option (including the payment of the exercise price) at the time of the proposed sale, any sell order for the underlying securities would still be designated as “short” upon entry to a marketplace if:
This is consistent with the definition of a “short sale”13 under UMIR 1.1, which contains two parts:
No. A short sale order entered on a marketplace in the “pre-opening” is required to be designated as a “short sale”. Orders entered on a marketplace during the “pre- opening” by an account that meets the definition of “short-marking exempt order”, whether a buy order or a sell order, must be designated as “short-marking exempt”.
Yes, assuming that the seller does not also hold a long position in the security which is not restricted. For the purposes of the UMIR definition of a “short sale”, a person will not be considered to own a security if the security is subject to a restriction on the sale imposed by applicable securities legislation or by a marketplace as a condition of listing or quoting the security. As such, a holder of a security which is subject to such a sale restriction who enters an order on a marketplace for the sale of a security before the expiration of the sale restriction must designate the sale order as a “short sale”. This obligation to mark the order as “short sale” applies even if the regulatory hold period will expire prior to the settlement of the trade.
No, if the sale is made on a “when issued” basis14 on a marketplace which has posted a “when issued” market for that security. A person that has entered into a contract to purchase a security that trades on a “when issued” basis (either by subscription to the offering or purchase on a “when issued” basis over-the-counter or on a marketplace) or would become the holder of such security as a result of an arrangement, amalgamation or take-over, that sells such securities on a marketplace which has posted a “when issued” market for that security, will not be considered to enter into a short sale since the settlement of the sale will be subject to the condition that the securities be issued or distributed.
However, if a marketplace has a “regular” market in that security which are issued and outstanding, any sell order entered in the “regular” market by that person for the sale of their “when-issued” security will be considered a “short sale” and must be marked as such in accordance with UMIR 6.2. The sale is considered “short” in this circumstance because the issuance or distribution of the security is subject to a condition which may not be met and the trade will have to be settled with borrowed securities.
If a person does not have an entitlement to receive a security when that security is issued, any sale of that security in either the “when issued” or the “regular” market will be considered to be a “short sale”.
Yes. A Participant that facilitates the sale into Canada of a security that is subject to resale restrictions in the United States,15 for example, by virtue of having been acquired under Rule 144A or Regulation D under the Securities Act of 1933, will be considered to have entered a “short sale” as defined in UMIR if the Participant effects the trade for “regular delivery” and the Participant would need to borrow free-trading securities to complete settlement while arranging for the removal of any restrictive legend.
However, if the trade is completed as a Special Terms Order, as defined in UMIR 1.1, with “delayed delivery” to allow time before settlement for the removal of any restrictive legend, the sale will be considered to have been made from a “long” position and will not be marked “short”.
Yes. The order to sell the underlying securities must be designated as a “short sale” upon entry to a marketplace. For the purposes of the UMIR definition of “short sale”, a long position in a warrant does not constitute a deemed long position of the underlying security unless irrevocable instructions to exercise the warrants have been submitted and the shares received through the exercise of the warrants would, in the ordinary course, settle prior to or on the settlement date of any sale affected through a marketplace.
Similar marking requirements would apply to a person holding rights or convertible securities. Any sale of the underlying securities would have to be marked as a “short sale” unless the rights have been exercised or instructions to convert or exchange the convertible securities have been submitted and the person would, in the ordinary course, expect to receive the securities prior to or on the settlement date of the sale.
In addition, hedge transactions that result in holding over a period of time a long position in a security that is offset by a short position in a related security, are not “directionally neutral” at the end of a trading day, and do not qualify for SME order marking, since short sales of the underlying security on that trading day have not been matched with purchases of the related security.
There is however a limited exception under the SME order definition that allows a Participant that is an ETF market maker pursuant to Marketplace Trading Obligations or under an agreement for continuous distribution of an ETF with an ETF issuer, to maintain an account with a “minimal exposed risk” by holding the ETF security and selling the underlying securities, and to apply the SME order designation to the orders in the account for the ETF security and the sales of the underlying securities.16
No. The hedging strategy is designed to reduce the risk of adverse price movements for the convertible or exchangeable security and involves making an offsetting purchase or sale of the underlying securities. Holding over a period of time a long position in the convertible or exchangeable security that is offset by a short position in the underlying securities is not considered to be “directionally neutral” at the end of a trading day as short sales of the underlying security on that trading day have not been matched with purchases of the underlying security.
Trading in an arbitrage account must be directionally neutral so that the account does not have more than a nominal position at the end of the day or is effectively flat. This requires buying and selling securities which are or may become convertible or exchangeable by the terms of the securities or operation of law into other securities in order to take advantage of differences in prices between the securities. Instructions to convert or exchange the securities must have been submitted and in the ordinary course, the underlying securities would be received prior to or on the settlement date of the sale of those securities.
Participants may wish to encourage clients who conduct both algorithmic or “high frequency trading” and traditional “directional” investment, to do so in a separate account. Generally speaking, if types of trading activity are co-mingled such that there is some activity which would qualify for the use of the short-marking exempt designation and other trading that would not, CIRO would expect that the short- marking exempt marker would not be used on any order and that short sales would be properly designated.
CIRO would accept co-mingling of trading activity in an account which otherwise qualifies for the use of the “short-marking exempt” designation if the client or the Participant knows that a particular order or series of orders will not be directionally neutral and:
UMIR Rules this Guidance Note relates to:
This Guidance Note replaces the following:
This Guidance Note is related to the following Guidance Notes:
This Guidance Note is related to the following Bulletin:
CIRO has issued guidance on the procedures to be followed to correct the “markers” on executed trades. In particular, see Guidance Note 21-0122 – Marker Corrections and Use of the Regulatory Marker Correction System (July 12, 2021).
UMIR 1.1 provides that an “arbitrage account” means an account in which the holder makes a usual practice of buying and selling:
See UMIR 1.1 for the definition of “Marketplace Trading Obligations”.
See UMIR definition of Exempt Exchange-traded Fund.
Under UMIR 4.1(2)(f), an order entered for an arbitrage account does not contravene the prohibition against frontrunning. Also, under UMIR 7.7(4)(k), an exemption is provided for a dealer-restricted person to bid for a purchase of a restricted security for an arbitrage account if the dealer-restricted person knows or has reasonable grounds to believe that a bid enabling the dealer-restricted person to cover the purchase is then available and the dealer-restricted person intends to accept such bid immediately.
“Hedge” is defined in UMIR as the purchase or sale of a security by a person to offset, in whole or in part, the risk assumed on a prior purchase or sale or to be assumed on a subsequent purchase or sale of that security or a related security.
See IIROC Notice 16-0028 op. cit.
An account which is “fully-hedged” by holding, for example, over a period of time a long position in a convertible security that is offset by a short position in the underlying security is not considered to be “directionally neutral” at the end of a trading day as short sales of the underlying security on that trading day have not been matched with purchases of the underlying security.
As per National Instrument 23-103 Electronic Trading, "automated order system" means a system used to automatically generate or electronically transmit orders on a pre-determined basis.
For details on the use of RMCS, see Guidance Note 21-0122 – Marker Corrections and Use of the Regulatory Marker Correction System (July 12, 2021). Users can access RMCS through CIRO Services. For details on how to obtain a CIRO Services account, please contact ciroserviceshelp@ciro.ca.
An account with “minimal exposed risk” is “fully-hedged” to attempt to wholly offset risk.
UMIR 1.1 defines a “short sale” to mean a sale of a security, other than a derivative instrument, which the seller does not own either directly or through an agent or trustee and, for this purpose, a seller shall be considered to own a security if the seller, directly or through an agent or trustee:
For more details concerning securities trading on a “when issued” basis, reference should be made to Market Integrity Notice 2006-002 – “When Issued” Trading (January 30, 2006).
For a more detailed discussion of issues related to sales of securities subject to a U.S. resale restriction, reference should be made to Market Integrity Notice 2006-006 – Sale of Securities Subject To Certain United States Securities Laws (February 17, 2006).
See IIROC Notice 16-0028 op. cit.
1.1 Definitions
6.2 Designation and Identifiers
7.1 Trading Supervision Obligations
Welcome to CIRO.ca!
You can find the Canadian Investment Regulatory Organization (CIRO) at CIRO.ca with our fresh look and feel.